There are times when individuals are tasked with completing a progress report. Mostly, progress reports are written to detail the progress of a project. Undeniably, writing a progress report can be the most boring undertaking.
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Especially, if one lacks the necessary report writing skills.
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You have to focus on the task as a chance to share your success and share your problems with the project team for a change.
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Most people wonder how to write a progress report. It is easy yet so hard of you do not have the requisite skills.
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Tips on Progress Report Writing
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As a student undertaking project management or construction management course, you might be expected to complete a progress report. You could be wondering “where do I get tips on how to write a progress report?”
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Well, we compiled some of the short tips that can help you improve your progress report writing. Have a read and excel: it is our joy.
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Clarity of the Purpose of the Report
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Directly, most of the progress reports are meant to inform on the progress of a given report.
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Such reports are written by juniors of the project management team to detail the progress towards the completion of the project at hand.
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It should be clear from the beginning what the intention is.
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Background information
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This section of the report outlined the pertinent details of the report.
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It should include all the intended activities and the ones achieved so far.
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The project committee always wants clarity and conciseness when presenting the project progress report.
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Therefore, your focus should be on giving a snapshot of the data relevant to the project.
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Consider your Audience
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It is only with the audience in mind can you write a good progress report.
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Mostly, the progress reports are written to target the superiors, the project team, clients, colleagues, or project committee.
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In some cases, you might be tasked with writing a progress report on behalf of your colleagues.
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These skills are very important. Read on.
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Only create the presentation with a good picture of how the committee or your superiors might react.
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The audience should also guide the scope and the choice of words used in your progress report.
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What mode of presentation do you prefer?
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The mode of presentation for progress reports is different.
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Some people prefer PowerPoint presentations. Still, there are others that prefer oral presentations with write-ups distributed to the audience.
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Your choice of the mode depends on the preference of the audience.
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Avoid using jargon when designing the presentation. If you must, please give a clear elaboration of each technical term used.
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The Tone of Your Progress Report
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Most people who are worried about how to write a progress report are confused about whether it should be formal or informal.
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Again, the tone of the progress report depends on your audience.
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However, most of the progress reports are written in formal language.
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The same formal tone should be maintained during the presentation.
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Infographic on the Steps on How to Write a Progress Report
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After reading the above tips, we are sure that you are acquainted with how to write a progress report. Go ye out there and excel in progress report writing.
